County Hears Routine Agenda Matters
The Fulton County commissioners attended to a brief agenda Tuesday meeting with several department heads including the business manager, who proposed a new system for making grant application requests.
In sitting down with business manager Tim Stanton, the commissioners were presented with a grant accounting form that will need to be completed in the future by employees applying for or requesting grants. In each case, the form will require the signatures of the three commissioners as well as Stanton and county Treasurer Monica Seville.
Stanton said the forms are necessary to help provide proper accounting information to the county such as state, federal and local identification numbers and grant spending restrictions. That information is crucial in having the annual audit completed.
The business manager further noted he was not worried about repetitive grants, but the paperwork should be completed for one-time grants, Community Development Block Grants and grants associated with the probation department.
Stanton was instructed to notify county employees of the new form and to include a letter outlining why the changes were necessary.
In other matters, Stanton and the commissioners had a discussion on the ongoing, stormwater leaks in the basement of the Neighborhood Service Center.
No action was taken.
Ruth Strait, 911/EMA director, presented the commissioners with a copy of the Emergency Management Performance Grant agreement. The grant allows for the county to receive 50 percent reimbursement for the office’s two employees. The agreement is slated to begin on October 1, which marks the start of the new federal fiscal year.
Strait also indicated the Mass Casualty trailer has been relocated to the county parking lot pending a proposed move to the Needmore Firehall. Strait said she is looking at removing the trailer’s hitch or purchasing a wheel lock to help immobilize the trailer when not in use.
Projects coordinator Karen Hann reviewed a set of bids previously opened for the proposed manhole cover replacement project in Knobsville. A notice of intent to award the bid to Abel Recon of Mountville, Pa., was signed by the commissioners. The base bid per manhole cover is $2,850, and the company also submitted an alternate bid to provide flagging on one of the nine holes for $900.
Furthermore, the commissioners also agreed a letter should be sent to Dennis E. Black Engineering Inc. to go over the various concerns they encountered in the bid process.
A payment request of around $10,000 minus a 10 percent retainage was approved for Keystone Electric for work associated with the old jailhouse. The commissioners visited the old jail twice on Tuesday to review the scope of work being performed.
Last Tuesday, the commissioners accepted a proposal as submitted by Palmer Construction/ D.H. Martin to fix the stormwater inlet (I- 6) on the north side of the Neighborhood Services
Center building. The issue will be resolved at no further cost to the county.
In addition, a second approval was approved from Tele-Plus in the amount of $455 to provide two duress buttons in the area of the county’s 911/Emergency Operations Center.
The commissioners sat down with prothonotary Patty Suders Fix to discuss future staffing of the county’s law library. Prothonotary office employee Miranda Campbell has performed the related law library duties in recent months. However, the commissioners noted Amanda Kendall is now performing the work on a short-term, contractual basis through October 10. No formal action was taken as a result of this meeting, but it was agreed that funding for this work should come from the law library account.
A proposal submitted by Dennis E. Black Engineering Inc. was approved to perform engineering and permitting work related to the replacement of the columns on the front of the courthouse for an estimated amount of $3,300.
During a meeting with Chief Probation Officer Dan Miller, the commissioners approved a Juvenile Probation Services Grant Agreement with the Juvenile Court Judges Commission for the period July 1, 2012, through June 30, 2017.
The commissioners and Human Services Administrator Jean Snyder discussed the current proposal that would lead to the privatization of the Franklin/Fulton Mental Health/Intellectual Disabilities program. The group also discussed the composition of the Tuscarora Managed Care Alliance Steering Committee.
The commissioners met with Phillip Harper, local attorney and county conflicts attorney, to discuss public defense work in the county. No action was taken.